Free Wedding Venue Contract Template

WEDDING VENUE RENTAL AGREEMENT

This Agreement is entered into on {{date}} between {{venue_name}} ("Venue"), located at {{venue_address}}, and {{client_names}} ("Client") for the event described below.

1. EVENT DETAILS
   Event date: {{event_date}}
   Access window: {{load_in_time}} to {{load_out_time}}
   Maximum guest count: {{guest_count}}
   Rented spaces: {{spaces}}

2. FEES AND PAYMENT SCHEDULE
   Total venue fee: ${{total_fee}}
   Non-refundable retainer (due at signing): ${{retainer}} (25% of total)
   Second payment (due 180 days before event): ${{payment_2}} (50% of remaining)
   Final payment (due 30 days before event): ${{payment_3}}
   Refundable damage deposit (due 30 days before): ${{damage_deposit}}

3. CANCELLATION
   a. More than 365 days before: 25% retainer forfeited.
   b. 181-365 days before: 50% of total fee forfeited.
   c. 0-180 days before: 100% of total fee forfeited.
   d. Date changes subject to availability and a ${{reschedule_fee}} fee. One change permitted.

4. FORCE MAJEURE
   Neither party is liable for failure to perform due to acts of God, government order, pandemic restriction prohibiting gatherings of the contracted size, fire, flood, or other circumstances beyond reasonable control. In such events, Venue will offer reasonable date alternatives within 18 months at no additional fee. Cash refunds are not provided under force majeure.

5. VENDOR REQUIREMENTS
   All outside vendors must be approved 60 days prior, provide a Certificate of Insurance naming {{venue_name}} as additional insured ($1M general liability minimum), and comply with load-in, parking, and clean-up rules in Exhibit A.

6. ALCOHOL
   All alcohol must be served by a licensed bartender carrying liquor liability insurance. Client may not self-serve. Venue may refuse service to any guest.

7. PROPERTY AND DAMAGE
   Client is responsible for damage beyond normal use. Damage deposit refunded within 14 days less documented repair cost. Items left after load-out deemed abandoned after 7 days.

8. INDEMNIFICATION AND INSURANCE
   Client shall obtain event liability insurance of $1,000,000 minimum naming {{venue_name}} as additional insured, with proof delivered no later than 30 days before event.

9. MEDIA
   Venue may photograph the event for marketing; identifiable couple photos not used without written consent.

10. GOVERNING LAW
    Governed by the laws of {{state}}. Disputes resolved by binding arbitration in {{county}}, {{state}}.

Signed: ________________________  Date: __________   (Client)
Signed: ________________________  Date: __________   (Venue)

Placeholders like {{venue_name}} are meant to be replaced before sending.